SHETTLESTON HOUSING ASSOCIATION’S GUIDE TO INFORMATION
LAST REVIEWED: OCTOBER 2023
At a glance – terms used in this document
||Freedom of Information (Scotland) Act 2002
Places a duty on those organisations covered to proactively publish certain types of information; and to respond to requests for information; and to provide advice and assistance to those making requests for information.
||Environmental Information Regulations (Scotland) 2004
Those organisations covered by EIRs have a duty to respond to requests for environmental information
||The Scottish Information Commissioner
Who is responsible for ensuring that those bodies covered by FOISA and EIRs comply with the terms of the legislation.
||Model Publication Scheme
Produced by the SIC – this details all of the information that those subject to FOISA should publish (if they hold it)
|Guide to Information
||A guide that all organisations subject to FOISA and adopting the MPS must produce to help people access the information it makes available
|Classes of Information
||Nine broad categories describing the types of information authorities should publish (if they hold it).
The Freedom of Information (Scotland) Act 2002 (FOISA) requires that all housing associations/co-operatives in Scotland must produce and maintain a publication scheme. This must detail all of the key information that we publish and how you can access it. This Guide to Information is our publication scheme, and contains links to where you can find all of the information listed online.
Shettleston Housing Association and its subsidiary body, Upkeep Shettleston Community Enterprises Ltd (Upkeep) have adopted the Scottish Information Commissioner’s (SIC) Model Publication Scheme (MPS), and this Guide has been approved by the SIC.
Formats other than online
All of the information listed is available on our website (unless stated), and completely free to access online. However, we understand that not everyone will have online access and where this is the case you can contact us to view this in our office (where this would be convenient).
If you would like a printed copy of any of the information listed, unfortunately we may have to charge a small fee to provide this. This fee will never exceed the cost of photocopying and postage – and we will let you know any total cost before we forward this to you.
Our charges for providing any information detailed in this guide are summarised below:
|View at our office
|Print in black and white
||10 p per A4 sheet and 20p per A3 sheet
|Print in colour
||20 p per A4 sheet and 40p per A3 sheet
||£1 per CD-ROM
|Posted document/CD Rom
||Cost of postage incurred
If you would like to request information that we publish in a format other than online, or arrange a visit to our office to view information, please contact:
Jo Farren, Corporate Services Manager (FOI@shettleston.co.uk )
Information that we cannot publish
Whilst we will try to make all of the information we have detailed available, in rare cases there may be some information that we cannot make available. For example, sometimes if we were to publish certain Committee minutes, it could reveal personal details about an individual. This would be a breach of Data Protection legislation if we were to do so. When this is the case, we will remove any personal details before publication and highlight where and why we have done so.
For how long will information be published?
We aim, where possible, to publish information for at least the current and previous two financial years. When we review any document – e.g. our policies – to avoid confusion we will only publish the current version once it has been updated.
Copyright and re-use
Where we hold the copyright on our published information, the information may be copied or reproduced without formal permission, provided that:
- It is copied accurately
- It is not used in a misleading context
- The source of the material is identified
If you have any queries about anything contained within this Guide to Information, or if there is some information that you cannot find that you would like to access, please contact:
Postal address: Helen McGregor House, 65 Pettigrew Street, Shettleston, Glasgow. G32 7XR
Email address: FOI@shettleston.co.uk
Telephone: 0141 753 0511